How to Import PST to Apple Mail Manually and Automatically

Want to switch from a Windows-based application to a Mac? Are you looking for a solution to import Outlook PST to Apple Mail? If yes, then this post will be helpful for you. In this blog, we will share the two methods to import PST file to Apple Mail with or without Outlook.

There are many reasons why users want to migrate Outlook to Apple Mail. As we all know, the PST file is a Windows Outlook data file. It is used to store all mailbox data of the Outlook accounts. On the other hand, Apple Mail supports the MBOX file format for storing data and is compatible with Mac OS.

In the next section, we are going to discuss the methods to import PST to Apple Mail application.

Two Methods to Import PST to Mac Mail

Here, we will describe the two solutions to accomplish this migration which is known as:

  1. Manual Method
  2. Professional and Automated Method (PST Converter Tool)

Free Download

The manual method requires Outlook installation and on the other hand, the automated method allows you to import PST file to Apple Mail without Outlook application.

#1. Manually Import Outlook PST to Apple Mail Application

The manual technique is a two-stage process. You must follow each step carefully to avoid data loss situations. Or you can take a backup of your PST file first.

Stage 1: Sync Outlook with Gmail Account

  • Sign in to your Gmail account.
  • Click the gear icon in the upper right and select Settings.
  • Select the Forwarding tab and POP/IMAP then enable IMAP.
  • After that tap the Save Changes button.
  • Now, open the Microsoft Outlook application and go to the File menu.
  • Next click on Add Account option.
  • In the Account Settings Wizard, click New.
  • For this step, select E-mail Account and click Next.
  • Select the Manual Setup or Additional Server Types option and click Next.
  • Select Internet Mail and click Next to import PST to Mac Mail.
  • Now, enter your name, email address, and password.
  • Change the account type to IMAP.
  • Enter in the Incoming Server field.
  • Enter in the Outgoing Server field then click More Settings.
  • Change the incoming mail server (IMAP) and outgoing mail server (SMTP).
  • From the Outgoing Server menu, select My outgoing mail server (SMTP) requires authentication.
  • Select the Use same settings as my incoming mail server option.
  • Then click OK and then press the Next button.
  • Now, press the Finish and OK button to complete the setup.
  • Drag and drop the desired emails from your Outlook account to any folder in your Gmail account.

Stage 2: Set up your Gmail account with Apple Mail

To complete the import Outlook PST to Apple Mail process, you need to follow the steps that are mentioned here-

  • Open the Apple Mail application and select Mail >> Preferences
  • Then go to the Accounts tab and click the Add.
  • Enter your full name, email address, and account password.
  • Click Continue and then enter all the required information in the appropriate fields.

Incoming Mail Server

  • Account type: IMAP
  • Description: Gmail
  • Incoming mail server:
  • Username: Enter your Gmail username
  • Password: enter your Gmail password
  • Now, press the Continue button

Outgoing Mail Server

  • Description: Gmail
  • Outgoing Mail Server:
  • Username: Enter your Gmail username
  • Password: enter your Gmail password
  • Click Continue.
  • Check your account summary
  • Press the create button
  • Then drag and drop the emails in the PST file from your Gmail account to Apple Mail on a Mac machine.

Automated Method to Import PST file to Apple Mail

Yota PST File Converter Tool is the best and one-stop solution to import Outlook PST to Apple Mail application. It helps you to convert PST to MBOX file format which you can easily import into Apple Mail in a few clicks. The software is also a standalone solution that is capable to import PST to Mac Mail supported .mbox file format without Outlook installation.

With this wizard, it is possible to transfer multiple PST emails at the same time with zero data loss. The software does not have any size limitations, one can import large-sized PST files in an effortless manner. It also supports all versions of MS Outlook such as 2021, 2019, 2016, 2013, 2010, 2007, and 2003.

To start the procedure, first, you need to download the conversion tool. Then install it on your Windows PC.

Steps to Import Outlook PST to Apple Mail are as follows;

Step 1. Click Open and select Email Data File then add PST file.

select outlook pst file

Step 2. Now, click Export and select MBOX from the file formats list.

import outlook pst to apple mail

Step 3. Lastly, pick the desired path and hit the Save button.

import pst to mac mail

Done! Once you have the mailbox file, you can import it into your Mac Mail application.

Free Download


Many users have trouble migrating emails from Outlook to Apple Mail. So here we have mentioned 2 methods to help you import PST to Mac Mail application. The manual method is divided into two parts, which is a tedious process. However, the automated method allows you to quickly import Outlook PST to Apple Mail along with all email attachments.

Mailbox Converter